Shuttle Transport Software: Trip Logs, Settlements and Invoices in One Program

No, it is a single program. When defining each route, you select staff or student as the service type; the VAT rate is set accordingly, and the settlement is calculated based on the route's rate type.

When you select the service type in the route definition, the VAT rate is filled in automatically: 20% for staff shuttles, 10% for student shuttles. If the invoice is issued to a buyer obliged to withhold VAT (for example, a VAT-registered company or school), 5/10 VAT withholding applies. VAT withholding is switched on or off for each route (it is on by default for staff shuttles) and is reflected automatically on the settlement invoice.

The settlement and invoice are issued to the organization the route is linked to, that is, the company or school you serve. The organization is set up in the program as a customer account. On student routes where you collect the fee from parents, you set the route payment model to 'Parent pays': you select the installments that have fallen due and create invoice drafts with one click, then preview them on the Invoices screen and send them to GİB; such a route is not included in the school settlement.

Yes. For companies with student routes there are screens for Schools, Students, Trip Attendance, Parent Contracts, Parent Payments and Fare Tables. The student and parent feature is enabled per company; while it is off, these screens only show information. Phone numbers and addresses appear masked, and health information is opened only with a separate permission and on record.

According to the parent's SMS preference (all updates, or only did not board and delivered), an SMS is sent 60 seconds after the office marks a status; if a wrong mark is undone within that time, nothing is sent. The message contains only the child's first name. Reminder SMS at payment due dates is switched on separately. SMS sending is enabled in live use; in a trial setup no messages are sent. A separate phone app for parents is not offered at the moment; parents who have chosen SMS are informed by SMS.

For each route, you choose one of 3 rate types: per trip, per day or fixed monthly. Customer cancellations, failed trips and extra trips are marked separately in the trip log.

You define the subcontracted carrier on the Subcontractors screen; their agreement records who pays for fuel and the contract dates. In the route definition, you enter the subcontracted carrier and their unit price. At month end, the subcontracted carrier's settlement is calculated from the trip log; fuel advances, penalties, cash advances and other deductions are subtracted, and the net amount payable and the reconciliation statement are prepared. The subcontracted carrier's invoice is recorded as a purchase invoice and the deductions are offset against this invoice. If you bought the fuel for a subcontracted vehicle, it is either deducted from their settlement or recorded as your company's expense, according to the agreement; if you pay a traffic fine incurred by the subcontractor's driver, it is also deducted from their settlement.

No. When you record the subcontracted carrier's settlement as a purchase invoice, entering the number on their invoice is mandatory. The Incoming e-Invoices screen recognizes the same invoice by this number, shows it as processed and does not import it again; the same number cannot be entered again for the same subcontracted carrier either.

Yes. Inspection, traffic insurance, passenger accident insurance, comprehensive insurance, vehicle card (tied to the S authorization certificate), route permit and vehicle age; drivers' licenses, SRC certificates and psychotechnical assessments; and the medical reports, criminal records, education directorate training certificates (MEM) and ages of drivers and escort staff are tracked on the Document compliance screen. Each appears as valid, expiring, expired or not entered; a document that is not mandatory and has no date entered does not appear in the list.

No. İskay Transport Management is not a vehicle tracking device or a map application; it manages your routes, trip logs, settlements, invoices and documents. You don't need to give up the tracking system you use.

No. The program is web-based; you log in through a browser from a computer, tablet or phone.

When you fill in the form, our team calls you and opens a trial account in your company's name, set up with sample data. For 14 days, add your own routes as well and try out the trip log and settlement; if you get stuck, reach us by phone or WhatsApp.

We provide a quote based on your number of vehicles and routes. Fill in the form or call 0850 255 20 82; our team will listen to your needs and prepare your quote.